Turn fire-suppression records into a traceable annual reporting-readiness pack.
HFC Reporting Readiness helps organize your existing records, surface written questions,
and prepare a customer-reviewable pack for your annual reporting process.
Work orders, cylinder records, inventory exports, and disposal evidence often sit in separate systems. Bringing them together means checking what each column means, resolving gaps, and keeping each annual total connected to its source records.
A three-step workflow
Export records. Share a bounded export of your existing fire-suppression records.
Resolve written questions. Review documented missing fields and reconciliation questions.
Review the readiness pack. Confirm the traceable pack before you use it in your reporting process.
What the readiness pack can include
A traceable working pack, not a filing service.
A source-column-to-report field map aligned with EPA Form 3520-37 data concepts
Source-to-summary traceability notes
A written missing-field and reconciliation question list
Draft annual reconciliation totals and a customer-review readiness report
Checks before a draft
Units and conversions, including unknown or ambiguous units
Agent names and aliases that need written confirmation
Combined and pure HFC mass fields
Source status: recovered, recycled, or virgin material
Duplicate record identifiers and negative values
Traceability from source rows to annual reconciliation totals
Start with a bounded Probe
$299 Probe
Fixed early-customer price · Up to 500 CSV/XLSX rows
Receive a customer-review reporting-readiness pack based on your existing records. Target turnaround: three business days after receiving usable inputs and written confirmations.
If inputs are insufficient, the deliverable may be a missing-data report instead of a completed draft. Questions and support are handled in writing through an email-first process.
HFC Reporting Readiness does not provide legal advice, does not determine applicability, and does not guarantee compliance or EPA acceptance.
HFC Reporting Readiness does not request HAWK or CDX credentials, does not access HAWK or CDX accounts, and does not submit reports.
Customers remain responsible for applicability decisions, classifications, source-data approval, certification, and submission.
No production uploads are accepted on this landing page. Public examples use fictional records only. HFC Reporting Readiness is an independent service and is not affiliated with or endorsed by the U.S. EPA.
Frequently asked questions
Do you determine whether reporting applies to my organization?
No. We do not determine applicability; customers should make that determination with appropriate advisors and official resources.
Which files are supported?
The Probe supports up to 500 CSV/XLSX rows from existing record exports.
What happens when fields are missing?
We identify the gap as a written question for customer resolution and preserve the trace to the source record. If usable inputs are insufficient, the Probe may produce a missing-data report instead of a completed draft.
Who submits the annual report?
Customers remain responsible for validating records and submitting any report through the appropriate official process.